Director’s Profile
Director's profile
Vision
Mission
Mandate & Functions
- Collation of the annual budgets of the Federal Universities/Centres and preparation of that of the Commission, and facilitate the defence at the Federal Ministry of Finance and the National Assembly.
- Treasury Management and Expenditure Processing, administration of Receipts, Loans and Advances, and ensuring the functionality and operations of the electronic payment system.
- Payroll Administration through the Integrated Personal and Payroll Information System (IPPIS) of the Office of the Accountant General of the Federation.
- Preparation of the accounts of the Commission in accordance with the International Public Sector Accounting Standards (IPSAS), and causing them to be audited annually and submitted to the Public Accounts Committees of the National Assembly, Office of the Auditor General for the Federation and Office of the Accountant General of the Federation, and responding to enquiries from them.
- Maintenance of appropriate financial records and Accounting System in compliance with the relevant Acts and extant regulations on financial controls and advising universities on such matters.
Directorate’s Divisions
Treasury Management Division
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The Division is headed by a Deputy Director, Ms Hauwa O. Ibrahim who oversees all the divisional activities
The Treasury Division is made up of three sections namely:
- Payroll,
- Pension and Taxes, and
- E-payment section
These sections are supervised and coordinated by the Sectional Heads of the Division.
The functions of the Division include:
- Payment of all approved duly processed vouchers and transfers made by the Commission through GIFMIS and REMITA Platforms.
- Liaising with the Office of the Accountant General in the preparation of monthly staff salaries through Integrated Payroll and Personnel Information System (IPPIS)
- Issuing of Local Purchase Order (LPO).
- Rendering reports on the monthly financial status of the Commission to the Executive Secretary.
- Facilitating the issuance of National Housing Fund (NHF) passbook, and the collection of staff Tax Identification Number (TIN).
- Processing of Tax Clearance Certificate for staff of the Commission.
- Preparation and submission of monthly tax returns to Federal Inland Revenue Services (FIRS).
- Collection of Tax Credit Notes for onward distribution to suppliers.
- Preparation and Submission of the Commission’s Staff Nominal Roll to PENCOM on yearly basis.
- Processing/remittance of National Social Insurance Trust Fund (NSITF) on behalf of the staff of the Commission
retary.
Budget Division
The Budget Division of the Directorate of Finance and Accounts serves as the resource-allocation and control hub of the Commission. It is headed by a Deputy Director, Mr. Chigbogu Ogbonnaya Etu.
The Division is made up of three sections, namely:
- Budget Coordination Section
- Capital Expenditure Management and Control Section
- Overhead Expenditure Management and Control Section
The sections are overseen by Sectional Heads.
Functions of the Division
- Preparation and Submission of the National Universities Commission’s Secretariat Budget Proposal to the Budget Office of the Federation and the Federal Ministry of Education.
- Liaising with the Budget Office of the Federation and the Federal Ministry of Education to ensure that information on budget related activities are properly conveyed to the Federal Universities & Inter-University Centres.
- Coordinating the collation and submission of Budget proposal of Federal Universities/ Inter-University Centres to the Budget Office of the Federation and the Federal Ministry of Education.
- Responding to correspondences from all Nigerian Universities, Budget Office of the Federation, Ministry of Education and the National Assembly on all Budget related Matters.
- Preparation of Departmental Vote and Expenditure Account (DVEA).
- Processing of approved NUC Secretariat Expenditures/Advances for Payment.
- Maintenance of Vote Books
- Processing of Store Requisition and Expenditure Requisition (E.R).
Assets Management Division
Assets Management Division
The Division is headed by a Deputy Director, Mr. Idris Danjuma Ibrahim
The Division is made up of two(2) sections , namel:
- Fixed Assets Management
- Receivable Management
The Sections are overseen and coordinated by Sectional Heads.
Functions of the Division
The following are the mandates/functions of the Asset Management Division:
- Maintenance of Property, Plant & Equipment (PPE) Register electronically on the Commission’s Accounting System and on Government Integrated Financial Management Information System (GIFMIS) platform.
- Preparation of PPE Schedule and Notes and reconciling thereto to the General Ledger for each class of newly acquired asset monthly.
- Registration and numbering of all PPE acquired by the Commission.
- Carrying out physical verification of all assets acquired by the Commission to ascertain ownership and existence.
- Computation of the Recommended Insurance Value (RIV) for insurance purposes in respect of Commission’s motor vehicles.
- Processing payment of approved Advances and Imprest.
- Ensures proper classification of all Payment Vouchers and Journals in accordance with National Chart of Accounts (NCOA);
- Ensuring prompt retirement of outstanding Advances and Imprest accounts through circularization.
- Advising the Director, Finance & Accounts for the recovery of overdue unretired advances.
- Maintenance of Retirement Memorandum Account.
IPSAS & Fiscal Reporting Division
Vision
To be an innovative Division of the Finance and Accounts Directorate driven by Excellence for the attainment of the Commission’s goal of effective financial records maintenance, analysis and reporting.
Mission
To provide timely General Purpose Financial Statements that are consistent with the International Public Sector Accounting Standards and other extant regulations and truly reflect the fiscal activities of the Commission.
The Division is headed by a Deputy Director, Mrs. Immaculata Egwumba
IFR Division is made up of three (3) sections as follows:
- Accounts Reconciliation Section
- Financial Reporting Section
- Audit Query Section
The sections are overseen and coordinated by Sectional Heads.
Functions of the Division include:
- Maintenance of Financial Records and Accounts for Universities’ Funds and NUC Secretariat for both local and external transactions
- Reconciliation of the Bank Accounts of the Commission
- Preparation of the Final Accounts of the Commission
- Management of the Commission’s Accounting System (Sage ERP 1000 Accounting Package).
- Liaising with Statutory/Regulatory Agencies including Office of the Accountant General of the Federation, Office of the Auditor General of the Federation, Public Accounts Committees, and External Auditors on issues relating to financial regulations, circulars etc.
Activities of each Section of the Division
- Accounts Reconciliation Section
The Accounts Reconciliation Section shall perform the following duties:
- To ensure proper recording of the Commission’s Receipts and Expenditure in the relevant Cash Books on daily basis and to cause same to be posted in the system using the Accounting Package, Sage ERP 1000;
- To Reconcile the Cash Books with the Bank Statements on monthly basis;
- To keep the Commission’s Cash Books, Bank Statements, Payment Vouchers etc in proper custody for financial references.
- Maintenance and Reconciliation of all External Accounts;
- To ensure that all control accounts in the General Ledger are reconciled with the schedules on a monthly basis, report on variances (if any) should be made to the Deputy Director, IPSAS & Fiscal Reporting Division on or before 7th of the following month;
- Any other duty that may be assigned.
2. Financial Reporting Section
The Financial Reporting Section shall perform the following duties:
- Ensuring proper maintenance of the General Ledgers;
- Ensuring the balancing of the General Ledgers and extraction of International Public Sector Accounting Standards (IPSAS) Accrual Basis Compliant Trial Balance on or before 10th of the following month;
- Ensuring the preparation and presentation of General Purpose financial Statement on or before 10th of the following month
- Ensuring analysis, interpretation and reporting of General Purpose Financial Statement on or before 15th of the following month;
- Preparation and submission of the monthly and annual Transcript/Trial Balance to the Consolidated Accounts Department of the OAGF;
- Maintenance of appropriate Accounting System in compliance with the relevant Acts and extant regulations on financial controls;
- Preparation of Annual financial Report of the Commission on or before 21st January the following year and causing them to be audited annually by the External Auditors;
- Analyzing Financial and Statistical Report for the attention of the Management;
- Any other duty that may be assigned.
3. Audit Query Section
The Audit Query section shall perform the following duties:
- Hosting and working with all Audit Teams from Offices of the Auditor-General for the Federation (AuGF), Accountant-General of the Federation (OAGF) and other such teams;
- Responding to Audit Queries promptly and adequately;
- Liaising with other relevant Directorates for responses and collating same for submission to the Public Accounts Committee (PAC) of the National Assembly (NASS, OAGF, AuGF, Budget Office and other relevant Agencies;
- Any other duty that may be assigned.
University-Based Projects Division
The Division is headed by a Deputy Director, Mrs. Anthonia Bawa
The University Based Project Division is one of the Divisions in the Directorate of Finance and Accounts. The Division is made up of three (3) sections namely;
Accreditation section
Universities visits & TETfund section
Universities Accounts Section
Functions of the Division includes;
Updating of confirmed inflows from universities/institutions to the various vote books.
Processing of approved expenditures for accreditation.
Processing of approved expenditures for resource verification.
Collation of universities audited accounts.
Monitoring/Maintenance of stabilization fund.
Processing of approved expenditures for DoDel visits.
Keeping of financial records of TETfund projects execution in the twelve (12) new Federal Universities.
Processing of expenditures for DEPU activities.
Processing of expenditures for ACE and SPESSE accreditation/resource verification exercise.
And any other assignment assigned to the division by the Ag. DFA.
Stores and Archives Management Division
The Stores and Archive Division is headed by a Deputy Director, Mr. Innocent Ogwuche.
The Division comprises of two sections, namely, Stores Management and Archive Management
MANDATES AND FUNCTIONS:
- To ensure an uninterrupted supply of materials, preventing overstocking or understocking, minimizing storage costs, and protecting materials from damage or theft.
- To document the goods received according to their classification.
- To ensure that store items and consumables supplied into the stores are according to specification and kept in good condition
- To ensure the availability of necessary materials to meet operational needs.
- To receive, store, and issue materials efficiently
- Inventory Management on GIFMIS platform
- To ensure the successful conduct of annual stock-taking exercise.